Our Privacy Policy

Project X firmly believe in providing data protection practices in accordance with the Data Protection Act 1998, the General Data Protection Regulations 2018, and our own Privacy Policy.

We are committed to safeguarding your personal information, and providing you with full control over the data you permit us to store, and how this data will be used. Data can be defined as any information relating to the identification of an individual e.g. name, address, date-of-birth (DOB) or contact numbers.

Please read the following information carefully for details of our Privacy Policy (last updated 01/09/20). In the likelihood of our Privacy Policy being updated in the future, we recommend for you to re-visit periodically, to access our most up-to-date version

Please do not hesitate to contact us with any questions concerning your data by emailing bettergovprojects@gmail.com. We are happy to talk directly with anyone using our services about how we handle their data internally.

Under the Data Protection Act 1998 and the General Data Protection Regulations 2018, Project X is classified as a ‘data controller’. Within this role, we are responsible for storing and processing your personal information with consent, securely and responsibly.

1)    What Data Do We Collect?

The data we may collect from you predominantly takes the form of non-personal information. Personal information involves any data which can be attributed to your identification e.g. name, address, DOB and contact numbers. Data collection points within our service provision have been listed below: 

-       At the point of signing-up to our mailing list, we collect both your name and email address.

-       Should you have contacted us, we may hold records of such correspondence. This correspondence will most commonly be in the form of e-mails through our email provider, Gmail.

-        In visiting our website, we collect various forms of non-personal data through cookies. This data includes how you interact with the website (pages visited, resources accessed and links followed), anonymised location data (IP addresses), time zones, and languages. Depending on the settings on your device, we may also collect data on the type of device you are using and its operating system.

All data collected is stored for a specific purpose (see section 2, ‘Why is your data stored and how will it be used?’). In maintaining our storage systems, we delete all data which is no longer necessary. 

You have the right to request access to any data we have stored in your name. We are committed to responding to your request – free of charge – within 30 days.

2)    Why is your data stored and how will it be used?

It is essential for us to use the data you provide us with so that we can:

-       Run our mailing list. Only in cases where you have actively chosen to join our mailing list, will we use your personal information to tell you about Project X endorsed reports, research, and events relating to major project delivery. In providing this service, we may also draw on your personal information to respond to your requests and notify you of any changes to our services. In some instances, we may also contact you seeking voluntary feedback on our services.

-       Conducting data analytics to improve our website, mailing communication and service provision. We take the opportunity to learn from our service users in how they use and interact with our website and engage with our mailing list content (email open rates and link clicks). With this information, we are able to create content more suited to your needs and interests.

3)    Your data is safely secured

Your personal data is privately stored within a secure, password-protected database, on the cloud storage system, Google Drive. Our data stores are only ever accessed by authorised Project X organisers internally, and only when there is a legitimate business need.

4)    Freely opt-in and out of how your data is stored and used

In providing Project X with your personal information, we are sure to only use that information for the purpose stated i.e. to run our mailing list and to respond to your enquiries. We also make sure that you are given a clear and fully informed choice as to whether you accept cookies from our website or decide to join our mailing list. This choice will always be a process of positively opting-in, by either ticking a check box or selecting a link to issue your consent.

You are able to opt-out of our services at any time and withdraw your consent for us to store and use your data. In this event, you can request that we delete your data from our systems.

Any data deletion requests we receive will be processed – free of charge – within 30 days of receipt, with the specified data having been cleared.

Should you decide you no longer wish to subscribe to our mailing list, just let us know by  (1) emailing bettergovprojects@gmail.com or (2) replying to any email we send you, with the Subject Heading 'Please take me off your mailing list'.

5)    Will your data be shared with any third parties?

We will never share your personal data to any external agents unnecessarily. This means that we protect your privacy, so you can avoid receiving undesired targeted marketing without your consent. To enable us to provide our service we must share selected data with the following third parties (data processors):

-       Google Analytics – our Website Tracker and Self-Assessment Tool

-       Gmail – our Email Provider

-       Google Drive – our Cloud Data Storage System

All of our trusted data processors are obliged to conform to the GDPR, and have their own published privacy policies linked above. Our use of these data processors will have no personal impact on our service users beyond our ability to meet the needs of our service (described under section 2, ‘Why is your data stored and how will it be used?’).

Assignment Clause

In the instance that Project X is passed on under new management, our data stores will also be passed on. In line with the permission already received by individuals, this data will continue to be used by Project X, but only for the purposes it was originally collected for.